Saying “For your information” gets the job done, but sometimes it can sound a little stiff—or worse, a bit rude depending on the tone. Whether you’re writing an email, giving a quick update, or sharing important details at work, how you say it matters. That’s where alternatives come in handy. There are plenty of polite and professional ways to say the same thing without sounding cold or blunt. In this guide, we’ll explore 40 thoughtful phrases you can use instead, each with a clear example. Because how you share information is just as important as the information itself.
What Does “For Your Information” Mean?
“For your information” is a phrase used to share facts or updates. It means “just so you know.” People use it when giving someone useful or important details. It can be written as “FYI” in short.
When to Use “For Your Information”
Use “for your information” when you want to:
- Share details someone should know
- Give updates without needing a reply
- Add facts that help someone understand better
Be careful—sometimes it can sound rude if the tone is wrong. Keep it polite to avoid confusion.
40 Polite & Professional Ways to Say “For Your Information”
1. Just So You Know
Meaning: I’m providing this detail for your awareness.
Explanation: A casual way to bring someone’s attention to something important.
Example: Just so you know, the deadline has been moved to Friday.
Best Use: Informal emails or conversations with close colleagues.
Worst Use: Formal reports or legal notices.
Tone: Friendly, casual
2. As a Quick Heads-Up
Meaning: Brief advance notice to keep someone aware.
Explanation: Used to inform someone about a situation before it occurs.
Example: As a quick heads-up, the CEO might visit the office tomorrow.
Best Use: Internal updates or team messages.
Worst Use: Formal or external communication.
Tone: Warm, informal
3. Just Wanted to Keep You in the Loop
Meaning: Ensuring someone remains informed.
Explanation: Conveys inclusion in ongoing developments.
Example: Just wanted to keep you in the loop about the project’s progress.
Best Use: Collaborations and team-based work.
Worst Use: When the recipient isn’t directly involved.
Tone: Inclusive, conversational
4. For Your Awareness
Meaning: So that you are aware of this matter.
Explanation: A neutral and professional way to share relevant information.
Example: For your awareness, the supplier has delayed the shipment.
Best Use: Email updates or shared reports.
Worst Use: When action is urgently required.
Tone: Professional, neutral
5. Kindly Note That
Meaning: Please take notice of the following.
Explanation: Polite and slightly formal phrasing for drawing attention.
Example: Kindly note that the office will close early on Friday.
Best Use: Policy changes or general notices.
Worst Use: In casual conversations.
Tone: Courteous, formal
Further reading : 40 Better Ways to Say “Excited to Join the Team” (With Examples).
6. Please Be Advised
Meaning: I am officially informing you.
Explanation: Formal phrasing often used in administrative or legal contexts.
Example: Please be advised that maintenance is scheduled for Monday.
Best Use: Official memos or announcements.
Worst Use: Day-to-day chat or team messages.
Tone: Formal, authoritative
7. Just Bringing This to Your Attention
Meaning: Highlighting this for your review.
Explanation: Used when you want someone to notice or consider something.
Example: Just bringing this to your attention — the client has requested a change.
Best Use: Flagging potential issues or changes.
Worst Use: For trivial matters.
Tone: Respectful, professional
8. Thought You Might Like to Know
Meaning: I believe this information is useful to you.
Explanation: Friendly and thoughtful way to share updates.
Example: Thought you might like to know that our bid was accepted.
Best Use: Positive news or helpful updates.
Worst Use: Serious or sensitive news.
Tone: Cheerful, polite
9. Allow Me to Share the Following
Meaning: I’d like to provide you with this information.
Explanation: Respectful phrase for sharing updates.
Example: Allow me to share the following figures from last quarter.
Best Use: Presentations, formal updates.
Worst Use: Informal discussions.
Tone: Polished, formal
10. As a Reminder
Meaning: Reiterating previously shared information.
Explanation: Used to repeat something important or time-sensitive.
Example: As a reminder, the Q3 review meeting is next Tuesday.
Best Use: Repeating deadlines, schedules.
Worst Use: Sharing brand-new information.
Tone: Neutral, direct
11. Just Sharing This With You
Meaning: Providing information for your benefit.
Explanation: A simple, non-intrusive way to pass along information.
Example: Just sharing this with you in case it’s useful for your report.
Best Use: Casual team communication.
Worst Use: Formal legal or policy communications.
Tone: Warm, neutral
12. This Is to Inform You That
Meaning: I am officially notifying you.
Explanation: Very clear and formal way to communicate information.
Example: This is to inform you that your application was approved.
Best Use: Official letters or formal emails.
Worst Use: Internal team banter.
Tone: Formal, direct
13. To Keep You Updated
Meaning: Sharing the latest information with you.
Explanation: Signals continuity and inclusivity in communication.
Example: To keep you updated, we’ve added two new clients this week.
Best Use: Project updates, team communications.
Worst Use: One-off or trivial messages.
Tone: Friendly, informative
14. You May Find This Useful
Meaning: This might help you in your work.
Explanation: Suggests relevance without forcing attention.
Example: You may find this useful for your upcoming presentation.
Best Use: Sharing resources, references, or tips.
Worst Use: Delivering mandatory information.
Tone: Helpful, light
15. I’d Like to Share Some Information With You
Meaning: Offering information respectfully.
Explanation: A courteous preface to data or news.
Example: I’d like to share some information with you regarding the supplier audit.
Best Use: Presenting findings or results.
Worst Use: Routine or urgent alerts.
Tone: Polite, respectful
16. This May Be of Interest to You
Meaning: Suggesting potential relevance.
Explanation: Invites the recipient to explore without obligation.
Example: This may be of interest to you — a new whitepaper on market trends.
Best Use: Optional resources or non-critical info.
Worst Use: Time-sensitive or action-required items.
Tone: Neutral, soft
17. In Case It’s Helpful
Meaning: Offering potentially beneficial information.
Explanation: Puts the usefulness in the recipient’s hands.
Example: In case it’s helpful, here’s a summary of our last client call.
Best Use: Voluntary, collaborative environments.
Worst Use: Instructions or mandates.
Tone: Supportive, informal
18. Please Note the Following
Meaning: You are expected to take note of this.
Explanation: Direct and polite attention call.
Example: Please note the following change in procedures.
Best Use: Notices and policy changes.
Worst Use: Social or relaxed messages.
Tone: Formal, clear
19. For Your Reference
Meaning: This is not urgent, but you may refer to it later.
Explanation: Indicates supplemental or archival information.
Example: For your reference, I’ve attached last year’s summary.
Best Use: Supplemental data, supporting documents.
Worst Use: Breaking news or urgent updates.
Tone: Professional, neutral
20. To Clarify
Meaning: I’m offering additional information for better understanding.
Explanation: Often used to prevent or resolve misunderstandings.
Example: To clarify, the system will be offline only from 3–5 PM.
Best Use: Explaining processes or changes.
Worst Use: Starting entirely new conversations.
Tone: Clear, explanatory
21. Let Me Brief You On
Meaning: I will give you a short overview.
Explanation: Good for summarizing or catching someone up.
Example: Let me brief you on the meeting you missed.
Best Use: Managerial or status updates.
Worst Use: Informal settings or peer conversations.
Tone: Structured, professional
22. So You’re Aware
Meaning: Making sure you know this detail.
Explanation: A gentle nudge to acknowledge information.
Example: So you’re aware, John has already submitted the report.
Best Use: Informal updates or transitions.
Worst Use: Highly formal communications.
Tone: Friendly, low-pressure
23. I’d Like to Bring to Your Attention
Meaning: I want you to focus on this matter.
Explanation: Encourages careful reading or review.
Example: I’d like to bring to your attention a gap in the data.
Best Use: Issues, corrections, concerns.
Worst Use: Positive or low-stakes updates.
Tone: Respectful, serious
24. As Discussed
Meaning: Referring back to prior conversation.
Explanation: Implies that this has been mentioned before.
Example: As discussed, here’s the list of approved vendors.
Best Use: Recaps, follow-ups.
Worst Use: Sharing brand-new content.
Tone: Referencing, professional
25. Attached for Your Review
Meaning: Please look over the included material.
Explanation: Often used when sharing files or documents.
Example: Attached for your review is the revised contract.
Best Use: Document sharing.
Worst Use: Casual internal messaging.
Tone: Formal, concise
26. This Is Shared With You In Good Faith
Meaning: I’m providing this sincerely and transparently.
Explanation: Indicates trust or honesty in communication.
Example: This is shared with you in good faith — we expect timely cooperation.
Best Use: Difficult or sensitive topics.
Worst Use: Day-to-day communication.
Tone: Honest, serious
27. For Transparency
Meaning: Sharing to maintain openness.
Explanation: Suggests no hidden information.
Example: For transparency, here’s what was discussed in your absence.
Best Use: Leadership, management communication.
Worst Use: Unnecessary or unimportant updates.
Tone: Open, responsible
28. So That You’re Not Left Out of the Loop
Meaning: Ensuring you’re included in ongoing updates.
Explanation: Encourages shared understanding and team unity.
Example: So that you’re not left out of the loop, here’s a quick summary.
Best Use: Team projects or coordination.
Worst Use: One-way directive communication.
Tone: Inclusive, friendl
29. To Ensure We’re on the Same Page
Meaning: To verify shared understanding.
Explanation: Used before or after information is shared for alignment.
Example: To ensure we’re on the same page, I’m attaching the updated plan.
Best Use: Aligning expectations.
Worst Use: Where no collaboration is expected.
Tone: Cooperative, balanced
30. As Part of Our Ongoing Communication
Meaning: Continuation of a prior discussion.
Explanation: Indicates regularity and professionalism.
Example: As part of our ongoing communication, here’s this week’s update.
Best Use: Long-term or recurring reports.
Worst Use: Ad-hoc or new messages.
Tone: Professional, organized
31. Here’s a Quick Update
Meaning: A brief status or change notification.
Explanation: Keeps it short and purposeful.
Example: Here’s a quick update on the vendor negotiations.
Best Use: Bulletins or project summaries.
Worst Use: Formal notifications.
Tone: Brief, informative
32. In the Spirit of Full Disclosure
Meaning: I’m providing all relevant details openly.
Explanation: Highlights complete honesty and trust.
Example: In the spirit of full disclosure, we’re still finalizing that agreement.
Best Use: High-trust settings.
Worst Use: When too much detail may overwhelm.
Tone: Honest, transparent
33. As Per Our Discussion
Meaning: Based on what we already talked about.
Explanation: Useful for continuity and documentation.
Example: As per our discussion, I’ve sent the revised deck.
Best Use: Follow-ups.
Worst Use: Sharing brand-new info.
Tone: Professional, referencing
Related article : 40 Heartfelt Alternatives to Say “I Miss You” (With Real-Life Examples).
34. I Thought This Might Help
Meaning: Offering information that could be useful.
Explanation: Friendly and helpful in tone.
Example: I thought this might help with your presentation prep.
Best Use: Informal team support.
Worst Use: Formal communication.
Tone: Supportive, casual
35. Feel Free to Review the Following
Meaning: Optional review for your benefit.
Explanation: Invites recipient to engage, but no pressure.
Example: Feel free to review the following resource before the meeting.
Best Use: Suggesting additional reading.
Worst Use: Mandatory policies or tasks.
Tone: Encouraging, neutral
36. Just to Keep Things Clear
Meaning: Providing clarification to avoid confusion.
Explanation: Ensures clarity in complex conversations.
Example: Just to keep things clear, the invoice includes the April retainer.
Best Use: Clarifications or follow-ups.
Worst Use: Highly formal communication.
Tone: Clear, casual
37. Here’s Some Context
Meaning: Background information for understanding.
Explanation: Helps frame a decision or statement.
Example: Here’s some context behind the budget cut.
Best Use: Explaining rationale.
Worst Use: Isolated facts.
Tone: Informative, helpful
38. I Wanted You to Be Aware
Meaning: Signaling the importance of the information.
Explanation: Gentle, personal way to inform.
Example: I wanted you to be aware that delays may affect launch.
Best Use: Sensitive or moderate-impact updates.
Worst Use: Quick notifications.
Tone: Thoughtful, soft
39. This Is Worth Noting
Meaning: The detail has value or relevance.
Explanation: Suggests importance without demanding action.
Example: This is worth noting: competitors have launched similar features.
Best Use: Strategic discussions.
Worst Use: Casual chat.
Tone: Observational, professional
40. In Case You Missed It
Meaning: Refers to something possibly overlooked.
Explanation: Recaps past announcements or emails.
Example: In case you missed it, here’s the updated agenda.
Best Use: Resending updates or summaries.
Worst Use: Sharing entirely new material.
Tone: Informal, supportive
Conclusion
Sharing information the right way helps keep things smooth, clear, and respectful—especially in professional settings. A simple shift in wording can make your message feel more thoughtful and easier to receive. Whether you’re emailing a coworker or updating a client, choosing the right phrase shows care and clarity. Try a few of these next time and see the difference it makes in how your message comes across.
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