Sometimes, double-checking something feels a little awkward—especially when you don’t want to sound pushy or unsure. That’s where polite phrases come in handy. Instead of always saying “just to confirm,” there are dozens of softer, more professional ways to say the same thing. Whether you’re writing an email to your boss, messaging a client, or texting a coworker, having a variety of phrases can make your tone sound clear and respectful. In this guide, we’ll walk through 40 polite ways to say “just to confirm,” along with examples, so you can sound both thoughtful and confident in any setting.
What Does “Just to Confirm” Mean?
“Just to confirm” is a polite way to make sure something is correct. People often use it when they want to double-check details. It can be about meeting times, plans, prices, or anything important. It shows you’re careful and want to avoid mistakes. This phrase helps you sound respectful, not bossy.
When to Use “Just to Confirm”
Use “just to confirm” when you need to check facts or plans. For example, before a meeting, you might say, “Just to confirm, we’re meeting at 3 PM?” It’s useful in emails, texts, or in person. It works well at work, school, or even in daily life. It helps avoid confusion and shows you’re paying attention.
40 Polite Ways to Say “Just to Confirm”
1. Can I double-check…?
Meaning: Asking to verify something again
Explanation: Shows you’re being thorough without sounding too formal
Example: Can I double-check the meeting is at 10 AM tomorrow?
Best Use: Casual work chats or friendly emails
Worst Use: Legal or formal documents
Tone: Friendly and polite
2. Would you mind confirming…?
Meaning: Asking politely for confirmation
Explanation: Softens the request by using “would you mind”
Example: Would you mind confirming the delivery address?
Best Use: Client or customer communication
Worst Use: Urgent situations
Tone: Respectful and gentle
3. Please confirm if…
Meaning: Requesting someone to verify details
Explanation: Direct but still polite
Example: Please confirm if the invoice was sent.
Best Use: Emails, especially with clients or vendors
Worst Use: Informal texts
Tone: Professional
4. I just want to make sure…
Meaning: Wanting to check something is correct
Explanation: Shows concern about accuracy without pressure
Example: I just want to make sure we’re meeting at your office.
Best Use: Friendly emails or messages
Worst Use: Legal or high-stakes documents
Tone: Warm and cautious
5. Could you kindly confirm…?
Meaning: A formal way to ask for confirmation
Explanation: Adds warmth with “kindly”
Example: Could you kindly confirm your attendance?
Best Use: Invitations, formal communication
Worst Use: Quick chats or text
Tone: Formal and polite
6. Am I right in thinking…?
Meaning: Asking for reassurance on a detail
Explanation: Casual way to ask if your understanding is correct
Example: Am I right in thinking we need to submit this by Friday?
Best Use: Team chats or collaborative work
Worst Use: Client emails
Tone: Conversational and light
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7. Let me make sure I’ve got this right…
Meaning: Double-checking for accuracy
Explanation: Shows you’re paying attention and want clarity
Example: Let me make sure I’ve got this right—you need the report by noon?
Best Use: Team discussions or verbal check-ins
Worst Use: Legal writing
Tone: Easygoing and thoughtful
8. Just checking…
Meaning: Casual way of confirming something
Explanation: Very informal and quick
Example: Just checking—are we still good for 5 PM?
Best Use: Slack, texts, casual emails
Worst Use: Business proposals
Tone: Informal and relaxed
9. Can you confirm…?
Meaning: Asking someone to verify something
Explanation: Straightforward, neutral tone
Example: Can you confirm your availability for Monday?
Best Use: Direct communication
Worst Use: Emotional or sensitive topics
Tone: Neutral and clear
10. I want to be sure that…
Meaning: Expressing a need to confirm
Explanation: Adds responsibility to the request
Example: I want to be sure that the files were received.
Best Use: Thoughtful follow-ups
Worst Use: Casual conversations
Tone: Responsible and considerate
11. Can I clarify…?
Meaning: Asking for or offering clarification
Explanation: Suggests you’re making sure everything is understood
Example: Can I clarify the time of the meeting?
Best Use: When there’s room for miscommunication
Worst Use: When absolute certainty is needed
Tone: Open and non-confrontational
12. So, we’re agreed on…?
Meaning: Checking that everyone is on the same page
Explanation: Implies shared decision or understanding
Example: So, we’re agreed on starting the project next week?
Best Use: After discussions or negotiations
Worst Use: Formal emails
Tone: Collaborative and informal
13. Just making sure…
Meaning: Light way to check on something
Explanation: Sounds casual and easygoing
Example: Just making sure you saw my last message.
Best Use: Friendly reminders
Worst Use: Business-critical communication
Tone: Casual and kind
14. Could you confirm whether…?
Meaning: Asking for a yes or no answer
Explanation: Works well when there’s more than one option
Example: Could you confirm whether you’ll be attending the session?
Best Use: Formal or semi-formal situations
Worst Use: Group chats
Tone: Professional and clear
15. Is it correct that…?
Meaning: Checking the accuracy of a detail
Explanation: Neutral tone with a focus on facts
Example: Is it correct that you need the designs by Thursday?
Best Use: Business conversations
Worst Use: Personal messages
Tone: Precise and calm
16. Can you verify…?
Meaning: Asking someone to check and confirm
Explanation: More formal than “check”
Example: Can you verify the client’s phone number?
Best Use: Work tasks or documentation
Worst Use: Everyday conversations
Tone: Businesslike
17. I’d appreciate confirmation on…
Meaning: A polite request for a reply
Explanation: Shows respect while staying direct
Example: I’d appreciate confirmation on your decision by Friday.
Best Use: Follow-ups and deadlines
Worst Use: Informal chats
Tone: Polite and formal
18. Wanted to check that…
Meaning: Light way of confirming something
Explanation: Sounds friendly without pressure
Example: Wanted to check that the files were uploaded.
Best Use: Internal communication
Worst Use: Legal contracts
Tone: Relaxed and informal
19. Can I ask for confirmation on…?
Meaning: Requesting confirmation respectfully
Explanation: A soft and thoughtful way to ask
Example: Can I ask for confirmation on the venue change?
Best Use: Emails or formal conversations
Worst Use: Texts with close friends
Tone: Gentle and professional
20. Let me confirm that…
Meaning: You’re checking something aloud
Explanation: Sounds confident and focused
Example: Let me confirm that we’ll be billed monthly.
Best Use: Meetings or calls
Worst Use: Very casual chats
Tone: Assertive and clear
21. Am I correct in saying…?
Meaning: Asking for reassurance that you’re right
Explanation: Good for formal or uncertain situations
Example: Am I correct in saying your team will handle testing?
Best Use: Important planning meetings
Worst Use: Text messages
Tone: Cautious but respectful
22. Can we agree that…?
Meaning: Checking for shared understanding
Explanation: Encourages group alignment
Example: Can we agree that the deadline is final?
Best Use: Team decisions
Worst Use: Simple confirmations
Tone: Collaborative
23. Just wanted to reconfirm…
Meaning: Double-checking something that was said before
Explanation: Softens the repeat confirmation
Example: Just wanted to reconfirm our call is still on for 11.
Best Use: Friendly follow-ups
Worst Use: Overly formal writing
Tone: Warm and polite
24. Please let me know if this is correct…
Meaning: Asking the other person to confirm details
Explanation: Invites gentle correction if needed
Example: Please let me know if this is correct: your team will join remotely.
Best Use: Client communication
Worst Use: Quick internal chats
Tone: Thoughtful and respectful
25. Just circling back to confirm…
Meaning: Following up to check on something
Explanation: Common in business emails
Example: Just circling back to confirm if we’re still good for next week.
Best Use: Sales, projects, or scheduling
Worst Use: Formal legal notices
Tone: Friendly but professional
26. Can you please reconfirm…?
Meaning: Asking for a second confirmation
Explanation: Useful when plans have changed
Example: Can you please reconfirm the guest list?
Best Use: Event planning, logistics
Worst Use: Texts or casual convos
Tone: Polite and slightly formal
27. Would you be able to confirm…?
Meaning: Polite way to ask for confirmation
Explanation: Very soft and respectful tone
Example: Would you be able to confirm the schedule by Friday?
Best Use: Sensitive or high-touch situations
Worst Use: Fast-paced discussions
Tone: Gentle and professional
28. I just want to check…
Meaning: Wanting to verify something informally
Explanation: Shows care without sounding formal
Example: I just want to check you got the update.
Best Use: Friendly or internal communication
Worst Use: Legal or official documents
Tone: Casual
29. To confirm, are we…?
Meaning: Framing a direct confirmation
Explanation: Leads the sentence with clarity
Example: To confirm, are we still launching Monday?
Best Use: Quick messages
Worst Use: High-pressure situations
Tone: Neutral and quick
30. Could you please verify that…?
Meaning: Asking for confirmation in a very polite way
Explanation: Slightly more formal than “can you”
Example: Could you please verify that the report has been finalized?
Best Use: Workplace or client settings
Worst Use: Friends or family
Tone: Formal and respectful
31. Just confirming…
Meaning: Light and direct way of checking
Explanation: Feels less wordy, often used in messages
Example: Just confirming you received the final version.
Best Use: Emails or text follow-ups
Worst Use: Legal communication
Tone: Friendly
32. Let’s make sure we’re aligned on…
Meaning: Ensuring both parties understand the same thing
Explanation: Useful when making joint decisions
Example: Let’s make sure we’re aligned on the project goals.
Best Use: Team or client meetings
Worst Use: One-on-one personal chats
Tone: Collaborative and respectful
33. Are we all set for…?
Meaning: Asking if everything is ready
Explanation: Less formal way to confirm plans
Example: Are we all set for the webinar tomorrow?
Best Use: Group chats, meetings
Worst Use: Formal documents
Tone: Casual and upbeat
34. Do I have this right…?
Meaning: Asking if your understanding is correct
Explanation: Sounds humble and human
Example: Do I have this right—you’ll be taking the lead?
Best Use: Conversations or friendly emails
Worst Use: Written reports
Tone: Casual and warm
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35. Can you help confirm…?
Meaning: Asking politely for assistance in confirming
Explanation: Adds a sense of teamwork
Example: Can you help confirm the figures before we send them?
Best Use: Collaboration
Worst Use: One-sided instructions
Tone: Friendly and cooperative
36. Just making sure we’re clear on…
Meaning: Clarifying before moving forward
Explanation: Shows concern about clarity
Example: Just making sure we’re clear on who’s handling which task.
Best Use: Group tasks or delegation
Worst Use: Text chats
Tone: Thoughtful
37. I want to be sure we’re still good on…
Meaning: Double-checking agreements
Explanation: Has a friendly, easygoing tone
Example: I want to be sure we’re still good on the meeting time.
Best Use: Informal or friendly work communication
Worst Use: Legal or technical documents
Tone: Casual and warm
38. Just following up to see if…
Meaning: Checking in for a response or confirmation
Explanation: Useful when there’s been no reply
Example: Just following up to see if you’re attending tomorrow.
Best Use: Email reminders
Worst Use: Text messages
Tone: Polite and neutral
39. Can I get a quick confirmation on…?
Meaning: Asking for a fast reply
Explanation: Keeps the tone light and time-aware
Example: Can I get a quick confirmation on the order total?
Best Use: Internal or small-team work
Worst Use: Formal situations
Tone: Friendly and fast
40. Before I proceed, can I confirm…?
Meaning: Asking for a final green light
Explanation: Good for situations where action depends on clarity
Example: Before I proceed, can I confirm the budget is approved?
Best Use: Work processes and decisions
Worst Use: Informal conversations
Tone: Responsible and cautious
Conclusion
So, next time you need to double-check something, skip the usual “just to confirm” and try one of these friendlier phrases. A small change in words can make a big difference in how your message comes across. Whether you’re being formal or casual, it’s all about sounding clear, kind, and professional. Keep this list nearby—you never know when the right phrase might save you from sounding too stiff or too unsure.
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